After 5 years of busting a gut to produce AcWriMo annually, I (Charlotte Frost) have had to bow out this year. My personal and professional commitments mean it simply isn’t possible for me to organise the content and corral you all into absurd levels of productivity. So I’ve taken the difficult decision of not being the AcWriMo producer for 2017.

But AcWriMo was designed from the start to be a community endeavour. I’s YOU who really make it happen!

By committing publicly to your goals and keeping yourself and others accountable – in real and virtual communities – YOU are the ones who have made November so darn productive year after year!

Last year we substantially updated the PhDometer app and made it free so that you no longer need to grapple with a spread sheet of 1000s of entries in order to log your progress. Instead you simply open the app and type away – sharing your results as and when you like. And if you opt into it, these results go onto the leader board, giving you the same public accountability you’ve always had – in less of the time.

The idea behind the app update was to put even more of the power in YOUR hands.

There will be no less activity this November – many teams, individuals and organisations have already been in touch telling me what they’re planning. And you can still download our toolkits for hosting your own team. Just like every other year, you just need to hop onto social media now and again and check out the #AcWriMo hashtag for all the advisory goodness and community support. You just won’t find it on the PhD2Published blog this time.

Wishing you every success!

Charlotte

Dr Christopher Hill is a creative writer, who works in the field of academic writing as both a teacher and researcher. Originally from New Zealand, he has spent over a decade living in Hong Kong, Indonesia and Singapore. Chris has a passion for the histories and cultures of the Asia-Pacific region, which form the inspiration for his writing in the form of essays and a novel that is currently in progress. He currently works as a lecturer at the Communication and Language Centre at Nanyang Technological University, Singapore where his research focuses on pedagogical strategies for the teaching of writing. He is currently focused on developing a study investigating the transfer of learning from writing courses to students’ specific disciplines. This is his forth and final post for the series. His twitter handle is @chrishillnz.

In David Bale and Ted Orland’s 1993 book, Art & Fear they describe a study in which a ceramics class is divided into two halves: one half of the students are asked to focus on producing a large quantity of work, while the other half is tasked with producing a small amount of high quality work. The notable result of this study was that not only did the first group produce the most work, but also the best work.

This example illustrates the psychology of human productivity. By concentrating on quantity as opposed to quality one can be produce better work and greater volumes. This example is drawn from a creative field, so does a quantity over quality mind-set work for more general academic research?

Bill Gates is quoted as saying that ‘most people overestimate what they can do in one year and underestimate what they can do in ten years.’ However, the opposite holds true of many academics. We often plan our academic goals and careers in the long term, but are sometimes guilty of assuming that writing and researching takes a long time. After all, a PhD takes years to write, and this instills within people the notion that good research and writing should take forever.    

One of the eye opening experiences about academic writing month #AcWriMo is realizing how much you can get done when you focus on producing a large quantity of work in a short amount of time. It involves reimagining the potential of your output by focusing on quantity and setting strict deadlines. If you took part in this year’s event, you may already be beginning to think about the possibilities of sustaining November’s yield throughout the year, or at least between semesters.

David Hare offers some great insights into this topic in his article here, and makes the important observation that for many researchers it’s not just a case of increasing word count but also transforming ideas and existing projects into publishable and presentable work. Dave also has suggestions for developing a publishing strategy here. Whether you are building your first strategy spreadsheet, or revisiting an old one, keep in mind Cyril Northcote Parkinson’s famous quip that “work expands so as to fill the time available for its completion.” By setting challenging goals for your academic output and combining this with a good research and writing routine you can sustain your #AcWriMo habits throughout the year.

But what about the quality? The quality vs. quantity axiom assumes that one prohibits the other leading many of us to focus on quality. However, as the ceramics class example illustrates, this need not be true. A frame of mind that focuses on quantity involves re-evaluating what you are capable of, and, through repetition, improving the quality of the work you produce rather than compromising it.

While not all academics are perfectionists, it would be fair to say that academia as a profession is one that lends itself to perfectionism. If you set good habits with your research and writing, then concerns about the quality of the work shouldn’t be an issue. For example, by sharing your writing or collaborating with others you can use feedback as a barometer for the quality of your output.

Remember also that focusing on quality may not only result in lower output but also lower quality work. For years I approached research and writing at a snail’s pace. I simply assumed that I was slow or not as smart as my swifter colleagues. We also often blanket these types of issues with excuses: teaching, administration and life always seem to get in the way of our research. But as #AcWriMo demonstrates when the goals are set and the determination is there, somehow you just get the work done.

So are there any limits? A mathematician colleague of mine recently lamented that there are only so many theorems a human being can produce in a year and hence a limited number of publishable papers that can be originated from them. But on the other hand, why let limits constrain you? There is nothing to be gained from placing conscious ceilings into your research strategy. Aim high and even if you don’t hit all your targets your likely to beat what you could produce with a ‘quality-first’ mind-set.

Ensure that you exploit your work for the most publishable opportunities as possible. Over the course of my studies I queried several of the most distinguished professors at my university and all of them agreed that leveraging every project, study and experiment for a maximum number of publishable articles was crucial to their success. This ‘waste not, want not’ philosophy guided each of them to great achievement.

There is one caveat to consider when focusing on quantity. In your drive for more output don’t get caught into thinking about publishing in contexts that won’t advance your career, because it seems easy and you want to produce more. In her excellent book, The Professor Is in : The Essential Guide to Turning Your Ph.D. into a Job, Karen Kelsky notes that many young academics ‘squander the best years of their academic lives on worthless (for the purposes of the job market) publications such as book reviews, conference proceedings, and chapters in edited collections that a) never see the light of day, b) take endless years to get published, or c) get published but only in obscure hardcovers that even university libraries don’t buy.’

In other words, in your pursuit of greater output keep your focus on the best journals and conferences within your field. If you need further convincing take China as an example. According to a recent article by Changhui Pen in Nature. China’s total output of academic publication is now ranked second in the world, behind the United States. However, in terms of citation numbers it is ranked ninth equal, a statistic that dampens the country’s great strides in research over the last decade. The same holds true for academics, embracing a mind-set of abundance must be matched with a desire to produce the best work.

Astrid Bracke writes on twenty-first-century British fiction and nonfiction, ecocriticism, narratology, climate crisis and flood narratives. Her monograph, Climate Crisis and the Twenty-First-Century British Novel, is under contract with Bloomsbury Academic. This is her final post for AcWriMo 2016.

So far in this series I’ve written about the difference between writing a dissertation and writing a book, about planning the book and about the actual writing. In this final post I want to talk about two things: when things don’t go as planned and, related to that, communicating with your editor(s) throughout the process.

Although I loved working on the book, around seven months into the process my work life outside of the book became increasingly difficult. Looking back things hadn’t been going well for months: I had struggled with boredom – even though I kept busy – and disinterest in teaching, my colleagues, basically everything. And I just couldn’t stop talking about it: about the things that went wrong, about the things that annoyed me, about the issues that I couldn’t stop thinking about. Sunday evenings became horrible: I’d sit at home stressed and worried about the week ahead. I suffered headaches and a lingering sense of nausea, had nightmares about work, felt tension in my legs and neck, and became much more emotional than I usually am. The turning point came when one day I spent all of a lazy Saturday breakfast with my boyfriend complaining about work, did the same over lunch with a friend, and then over drinks with another friend. By the evening I realized that something was wrong.  

This story perhaps really isn’t part of a series on ‘how to write a book’. But at the same time it is. It’s important to me, though difficult, to tell this part of the story. Yes, I enjoyed writing the book, it went well and I am pleased with the result. But at the same time I also ended up having to take a break from writing and suffered from burnout. I know – and I’ve learnt since – that many, if not most, people working in higher education and academia experience extreme stress or burnout at some point. It seems to happen especially to people early in their career. Particularly people in their (late) twenties and thirties experience high levels of work-related stress. What weighs on many of us is the stress of trying to live up to high standards – usually our own.

By early May I was off work sick. Even though my burnout was not related to my book, I ended up taking off time from writing as well. Originally I had agreed to submit the finished manuscript to the publisher by the end of July. I was on schedule when I became ill, but had to ask for an extension. Many authors end up needing an extension on their book – either because of illness, because of work obligations or simply because of not being able to finish on time.

It’s important to be realistic when you draw up a plan – either at the beginning of the project or when asking for an extension. No one is served with you making a plan that is too optimistic. If you’ll only be able to submit the book on time if you work faster than you usually do it’s not a good plan. And even when you’ve been realistic in the beginning, things might happen that keep you from finishing on time. Sometimes people don’t communicate, or communicate too late with the publisher. They are ashamed or try to persuade themselves that they could still finish as agreed. This strategy really helps no one and will put you under (even) more pressure. Also, publishers depend on authors delivering their work on time: they draw up publication schedules in advance, and when an author is very late in asking for an extension this can affect the schedule.

Once I realized I had to take a break from writing the book I contacted the publisher and the series editors. I told them I was ill and that I would be unable to deliver the manuscript on time. But I also, importantly, gave them a date on which I thought I’d be done (three months after the agreed date). This was a bit of a gamble: in early May I honestly didn’t know for sure that I’d be feeling better, but with being off work and the summer coming up I assumed that I’d finish the book by the new deadline, September 30th.

It’s been two months now since I submitted the manuscript. It’s currently at the reviewers, with publication set for 2017. The process has been good overall: I enjoyed writing the book, and am generally pleased with how it turned out. At the same time I also had to deal with things not going as planned. What saved me in the end was drawing up a new plan and being clear with the publisher about the delay. And now, all I have to do is be patient for the reviewers’ comments and the published book!

Dave Hare is currently a part-time lecturer at City University of Hong Kong. His research work concerns film studies, specifically contemporary cinema stereoscopy.

This is the fourth and final week of AcWriMo 2016. Words have been written, edited, and proofread; ideas have been noted down; and work has been tallied (by The PhDometer 3.0 app!). The leaderboard shows an impressive amount of effort. This work should act as motivation to reach your personal AcWriMo targets. It prompts a sustained effort.  Alternatively, finish the month by thinking about the ways that this effort can be efficiently transformed into tangible rewards (publishing or submitting).

Establishing a good, productive writing habit is one of the main benefits of participating in AcWriMo. Paul Silvia, who writes more broadly on the subject of productivity in How to Write a Lot: A Practical Guide to Productive Academic Writing, makes the simple point that ‘productive writers don’t have special gifts or special traits – they just spend more time writing and use this time more efficiently’ (funnily enough, this idea also reflects Jerry Seinfeld’s ‘don’t break the chain’ advice to young comedians, which you can find here and here). AcWriMo essentially helps participants do exactly that: its finite time span encourages a form of intense focus, and its social media presence, PhDometer app, and leaderboard provide positive feedback to reinforce good, productive behaviour. It provides a short cut to more productive drafting, editing, proofreading and note taking processes.

This short cut leads to more publications. So, while AcWriMo mainly focuses on writing, publishing is one of the main goals of participation (that is, getting recognition for all that AcWriMo effort!). Achieving this result involves understanding and making use of a variety of services and tools for sharing and tracking research output. These services and tools are what Geoffrey Bilder, Jennifer Lin and Cameron Neylon call ‘infrastructure’: identification, storage, metadata and relationships. They enable the smooth production, distribution and publication of scholarship. Put a different way, establishing the right writing, researching and publishing infrastructure is another form of shortcut that will help you become more productive.

One important piece of infrastructure that Bilder, Lin and Neylon cite as an example is ORCID (or Open Researcher & Contributor ID). ORCID is a non-profit, online registry. It identifies researchers and connects them to all of their work and ‘affiliations, across disciplines, borders and time’. It is a unique number allocated to individual researchers, which, when used actively, removes problems associated with name ambiguity. What is significant about ORCID is that it can be integrated with Scopus, ResearcherID, LinkedIn and other academic profiles, which means it removes the need to update multiple profiles each time you are successful in being published. It will save you time (when, for example, you finally publish all of that AcWriMo work). ORCID is free to register, and is increasingly being used by universities as a way to streamline internal research reporting (which means you might eventually be asked to register an ORCID by your institution anyway).

Combining a focus on writing with the right infrastructure will help you develop a more productive (writing and publishing) habit. This habit is exactly what AcWriMo and PhD2Published are about. It will serve you until next academic writing month, when it will be bigger, better and even more useful!

Astrid Bracke writes on twenty-first-century British fiction and nonfiction, ecocriticism, narratology, climate crisis and flood narratives. Her monograph, Climate Crisis and the Twenty-First-Century British Novel, is under contract with Bloomsbury Academic. This is the third of four blog posts she will write for AcWriMo 2016.

So you’ve drawn up a plan for the book – now it’s time to write!

When I started I thought I knew really well what I was going to write. After all, I’d written a detailed book proposal. But while I was writing I decided differently on a few things – and, to my surprise, discovered connections between chapters that I hadn’t seen before. I’ll discuss that in this post, and share my revision checklist for making the manuscript ready for submission.  

It’s fine and totally normal to divert from the proposal you submitted. Even though the publisher offered you a contract based on it, it’s really not set in stone. I had planned to write four chapters, each on what I call a narrative of nature. Beforehand I had decided that the chapters would form companion chapters: pastoral and urban were a pair, and so were environmental collapse and polar. But I discovered another connection between the chapters: in both pastoral and environmental collapse narratives, time plays an important role. Urban and polar narratives share an emphasis on space.

A bigger change was that I decided to take out two novels and replace them by two others. I doubted for a while whether I would run this change past my editors. The novels discussed in a book also partly determine the audience so taking out an important author like Ian McEwan might make an impact. I ended up discussing it with a colleague who has experience in publishing and decided not to tell my editors. If I’d wanted to make a bigger change, though, like taking out or adding a chapter, I would certainly have told them.

When I started I believed my focus would be on four narratives of nature that show how climate crisis is imagined is twenty-first-century British fiction. As the project progressed it slowly became clear to me that the real argument of my book is slightly different. It’s not, as I thought, just that these books depict certain narratives, but rather that they participate in and reflect a wider cultural awareness of climate crisis. In practice this meant that at the beginning of every chapter I explicitly referred to a film or other non-literary example to show this cultural awareness, and that I did that even more in the introduction. My book now starts with a reference to Leonardo DiCaprio’s 2016 Oscar-speech.

When I drew up my plan I made sure to include plenty of time for revision. In general I don’t edit as I write – I very much believe in the principle of shitty first drafts and try to keep my internal editor at bay while I’m writing.

I’m a list-maker so naturally I made a revision-checklist for myself:

• Make back-ups in more than one place!
• First read-through and edit, paying attention especially to structure;
• Second read-through and edit, with special emphasis on the argument on section and sentence level;
• Revision based on first reader’s comments;
• Revision based on feedback of other scholars in the field (this revision includes the next steps);
• Is the argument of the chapter clear?
• Do all sections contribute to the chapter’s overall argument?
• Does every chapter have a strong conclusion?
• Do the chapters contribute to the argument set out in the introduction?
• Does the conclusion follow logically from the chapters?
• Do the parts of the book taken together feel like a whole? Have I signalled shared themes and other connections between the chapters? Is the overarching argument reflected in each of the chapters?
• Final revision: publishers’ stylesheet (spelling and punctuation preferences; reference style); final spell-check.
• Manuscript ready for submission, including all the preliminaries requested by the publisher.

I left writing the introduction and the conclusion until the very end. First I read all four chapters again and revised based on the feedback I had received. This helped me immensely to get the distance and perspective I needed for the introduction and conclusion. More than once I complained that I thought the introduction was the most difficult part of the book to write (that is until I started on the conclusion and I complained about that…).

The introduction is where you probably make – and write about – most of your choices. This is where you concisely set out your argument, but also where you decide how much you want to write about the wider field, how your book fits in with other work. My book ties in with two fields of literary criticism. Choosing to focus on four ‘narratives of nature’ means explaining why these four are important. Focusing on twenty-first-century British fiction means explaining why British literature and why twenty-first-century fiction.

The conclusion is really about finding that sweet spot where you don’t summarize too much, but still bring together the main points, and showing the wider relevance of your book without going off at a tangent about other directions.

And then, much faster really than I had anticipated, most of the work was done. I put all the chapters in one document and set out to check whether it followed the publisher’s stylesheet. Although they recommended using it from the beginning, I hadn’t. I ended up writing the four chapters according to the stylesheet I used most often, and had to make the changes at the end. It wasn’t too bad though: I was going through the individual chapters again anyway and had made a list for each chapter of the things I had to change.

The publisher’s stylesheet also specifies what you should include when you submit the manuscript – not only the text of your book, but also preliminaries (or prelims). Depending on the publisher, preliminaries consist of one or more title pages, a series page, acknowledgements and the table of contents. At this stage you don’t yet have to provide the index: your contract will specify if and when you’ll need to provide it, generally a few weeks after receiving the final proofs.

Once you’ve submitted the manuscript it’s time to congratulate yourself for pulling this project off. And that’s when the wait starts to hear back from the publishers and the reviewers. In my next post I’ll write about the final element of writing a book: communicating with the editor(s) and publisher.

Joanna Hare is currently a Subject Librarian at City University of Hong Kong. As a research-practitioner, Joanna’s interests include information and digital literacy, research support for Humanities and the Arts, and innovative models of customer service. She continues Dave Hare’s series blog posts in the AcWriMo 2016 series.

As a librarian, I often attend presentations by representatives of academic publishers about ‘how to get published.’ These usually cover broad, basic advice like checking the journal’s scope before making a submission and using the correct academic style. One thing that is mentioned is to ‘pitch’ your article to the editor directly via a query letter. Book authors use query letters and academics can use them too. These letters typically include a brief (usually one to two paragraphs) synopsis of your academic writing, which is then sent to the journal’s editor asking if it is something they might publish. You can see a sample here.

Query letters are work. Thinking about them prompted me to reflect on whether they are actually worth the effort and if the letters actually do lead to higher publication rates. To find out, I contacted the editors of a few of the highest ranked Communication journals according to the Scimago Journal Rankings (SJR) and asked them about their thoughts on query letters:  

Steve Jones, editor of New Media and Society, does not mind receiving query letters. However, he makes it clear that he ‘cannot “pre-review” manuscripts on the basis of a query, which is something writers often seem to want’. Jones adds that ‘there is no advantage to sending a query letter, ultimately, unless an author is truly uncertain about whether a manuscript’s topic is or isn’t a fit with the journal.’

Jonathon Hess, editor of Communication Education, is ‘happy to get letters from people who are familiar with the journal… and are asking about specifics that couldn’t be answered by looking online.  But general emails pitching papers for which it’s clear the author has no familiarity with the journal aren’t a good use of my time.’ Hess goes on to say that if after reading the journal’s scope statement the author is still unsure if their work is suitable, he would ‘prefer that she or he just submit the article rather than sending an inquiry.  It’s much easier for me to see the paper and offer a clear response than to try to guess based on a description. I screen most submissions within a week, so authors will find out promptly if the paper doesn’t fit or isn’t strong enough for review.’

Tuen A. van Dijk, editor of Discourse Studies, says he does not receive query letters that often, which is perhaps due to his journal’s practice of pre-review: ‘prospective authors get an automatic reply when they submit a paper, in which they are asked to pre-review their own paper on the basis of very detailed criteria of the journals… so they already know what kinds of paper we publish or not.’

Rasmus Nielsen, editor of The International Journal of Press/Politics (IJPP), says ‘the majority of the query letters I receive are not very helpful, because they either (a) reflect that the author has not actually read the journal, or just consulted our aim and scope or (b) is trying to flog a sub-standard manuscript. A minority of query letters are interesting and useful for me, but in that case almost always reflect the fact that the author already knows that a given manuscript may not be a good fit for IJPP.’ ’

So, what should you do?

It is clear from these responses that if you only do one thing before reaching out to an editor prior to submitting your article it is:

Read the journal’s aims and scope first!

An editor’s receptiveness to a query letter has a lot to do with personal preference, with most stating that they do not mind receiving letters. However, it is critical that you demonstrate that you have an understanding of what the journal is about. You can make this clear in your letter (for example, ‘I have read your journal’s aims and scope and my work fits these guidelines for reasons A, B and C’).

If you are not already very familiar with the journal you are submitting to, I would recommend going further than reading the aims and scope to reading several of the articles published in the journal. This will give you an idea of the writing style and topics covered, and how your article would fit in an overall volume. Referring to specific articles in your email to the editor is also evidence that you are familiar with the journal and committed to publishing with them.

A caveat: in my experience it can be worth reaching out to the editor for advice on writing an article if they are producing a ‘special edition’ of the journal, such as a special topic or an edition dedicated to a recent conference. The scope and type of article accepted for special editions may be slightly different and the editor might be able to guide you in a direction that is more likely to lead to publication. But of course, check the website to make sure this information isn’t already easily available!

Thank you to the editors who provided valuable advice for this post.

Astrid Bracke writes on twenty-first-century British fiction and nonfiction, ecocriticism, narratology, climate crisis and flood narratives. Her monograph, Climate Crisis and the Twenty-First-Century British Novel, is under contract with Bloomsbury Academic. This is the second of four blog posts she will write for AcWriMo 2016.

In the previous post I explored the differences between writing a dissertation and writing a book. In this post and the next I’ll write about the process of writing the book, both in terms of practical matters and in terms of deciding on the kind of book you’ll write.

There are two ways of going about writing a book: either you write a book proposal first, submit that to a publisher and wait for them to accept it (fingers crossed!), or you write the entire book first, and then submit that to the publisher. While some people go for the second option, most academic publishers don’t want you to send them an entire book immediately. If you do want to write the book first, or you want to publish your dissertation, you could write a proposal based on the finished manuscript and submit that. All academic publishers have a section on their website with details, so make sure to check that out first.

There’s a few risks involved with writing a book without having secured a contract from a publisher. The publisher might not accept it, or will require changes to be made to fit the book in with a series. Most importantly, though, having a contract in hand can be stimulating: having a deadline adds a sense of accountability to a project that can be quite lonely at times. Also, even though you haven’t yet written the book, having the contract gives you something to be proud of (and it looks much better on job and funding applications to have a book ‘under contract’, then just to be working on it as anyone can say that).

At the same time, I know of a few publishers who will express interest based on a proposal but won’t offer a contract until they’ve read a substantial part (i.e. a few chapters), or all of the manuscript. In that case it’s really up to you to if you want to proceed: if the publisher is renowned, if your book fits their list well and/or if you feel secure enough to go through with the book without the contract, you should.

I spent a few months researching and planning the book and then submitted a proposal with detailed chapter descriptions to a publisher. I was lucky to immediately be offered a contract. In my final post of this series I’ll write a bit more about this process and communicating with the publisher in general.

By the time I was offered the contract the timeframe that I had sketched in my proposal didn’t fit anymore. Hearing back from the publisher had taken longer than I had anticipated and I had decided not to start on the book until they had accepted it. Before I could start on the project I also had to write two articles I had committed to. With this in mind I asked for the delivery date of the manuscript to be pushed back a few months, which wasn’t a problem.

The process of writing a book has a practical dimension and a more content-focused dimension. You’ll have to figure out when you’re actually going to write it and, even though you’ve already written a proposal, you’ll have to figure out what kind of book you’ll write. Although I thought I had a pretty good idea about this going into the project, it did take quite a lot of work clarifying what I wanted to write, and what my emphasis would be on. I’ll discuss that process more in the next post.

First, though, the practical side. Once I actually started on the book I had about ten months in which to write it. In the beginning that felt like forever – I had all the time in the world to write this book! It would be fine! By nature I’m a very disciplined and organized person so despite feeling like I had plenty of time I drew up a detailed plan first.

My book consists of four chapters (13,000 words long each), an introduction (10,500 words) and a conclusion (5,000 words). I also needed time for revision at the end, as well as after every chapter, and wanted to schedule enough time so that I could ask other scholars for feedback.

My preferred method of making a plan for any kind of project is to use both a paper calendar – I currently use this one by Moleskine for my research projects – and an app, OmniFocus. I need to see on paper how much time I have available, so I began sketching out my plan using my paper calendar. I started off by planning in big chunks: around average 2½ to 3 months per chapter. When I began work on a chapter I drew up a more detailed plan, which I added to both my paper calendar and OmniFocus.

The benefit of my paper calendar for me is that I get a month at a glance – and I find it easier to plan on paper. OmniFocus, on the other hand, syncs with the app on my phone and iPad, so I always have it with me, and allows me to create projects. My book was one of those projects, and I could add to it even tasks that I didn’t need to schedule immediately but that I didn’t want to forget. Using the review-function, I was able to go back to these tasks and assign a date to them when they became important.

While planning, try to be realistic. The first chapter I wrote was the sample chapter I had submitted with the proposal, so I was rewriting more than writing from scratch. Consequently, this took me about two months at most. The next chapter’s subject matter was already very familiar to me from my PhD, so I knew beforehand that I wouldn’t be needing that much time for it either. Chapters three and four, on the other hand, were on new material, so I needed about three months for each.

Using my calendar helped me to keep other commitments in mind. I knew that by the time I had to write my introduction and conclusion I wouldn’t be teaching so I planned one month in which I wrote both. In practice, though, I wrote the book on one day a week.

While I wrote the book I used the proposal as the basis, but as I went along I ended up making changes and had to figure out in more detail what kind of book I was actually writing. I’ll discuss this process in my next post, as well my revision process.

Dave Hare is currently a part-time lecturer at City University of Hong Kong. His research work concerns film studies, specifically contemporary cinema stereoscopy. This is his second blog post in the AcWriMo 2016 series.

https://www.flickr.com/photos/internetarchivebookimages/14594792869/

So, following last week’s post, you’ve decided to use AcWriMo to finalise and submit your work to a journal. The next thing to do, according to almost every academic blog ever, is to create a ‘publishing strategy’ or ‘publishing agenda’. You can read about strategies and agendas here, here, here, here, here and here, and also here (and basically everywhere else*).

Publishing strategies don’t always come about in the prescribed way. For me, it was made clear in a job rejection email that I wasn’t being considered for a position because I didn’t have enough Arts & Humanities Citation Index (A&HCI) and Social Sciences Citation Index (SSCI) publications. I knew that I needed more work published, but I applied for the job anyway and (Surprise) got rejected. The upside of that downside was that I got specific feedback on how to shape my publishing strategy: to look to journal ranking lists, which university departments obviously use to gauge job candidates (as well as a bunch of other stuff, as in exchange knowledge, apply for funding grants, evaluate staff performance, build careers etc.).

There are issues, however, with this type of publication strategy. Tseen Khoo, one half of The Research Whisperer blog team, discussed a few of these issues in a post back in 2014. She concluded the post with the thought that ‘you may still end up “publishing to appease” every so often, but don’t let it be your life’; which is to say there are particular times to focus your attention on journals that others favour. For me, given the response to my job application, the time is now.

For the uninitiated, journal ranking lists are LONG. The A&HCI, for example, is almost 200 titles across multiple fields of study. So, you need to start by filtering out irrelevant titles. A friendly academic librarian can help you with this task; I know, because one helped me. Here is a summary of that librarian’s advice:

• Step one: Create a spreadsheet to list the journal titles you are going to target for your publications. The spreadsheet should include all the relevant information about the journals you plan to target, such as the name, links to the Aims and Scope, recommended article word counts and a ‘Notes/Comments’ column for any extra details about the vibe of the journal.
• Step two: Skim the title lists to identify titles relevant to your field. My field is contemporary cinematic stereoscopy, so keeping my outlook broad I selected any titles that seemed to be about film or media studies, as my work spans both aesthetic and industrial aspects of contemporary cinematic stereoscopy.
• Step three: As you find a title that seems relevant, visit the journal website and find their ‘Aims and Scope’ information. This should tell you if your work will fit in the existing scope of the journal. Add any titles that seem promising to your spreadsheet. At this stage be prepared to be both disappointed and surprised: you may find that the well-regarded journal you were hoping to publish in is actually not ideal, while the scope of journals you are less familiar with might end up being the perfect fit.
• Step four (optional): Email the editor/s of the journal/s and ask if your work sounds appropriate for their publication (more on query letters in the coming weeks). Suffice to say this email should be short and to the point, with a brief description of your work. A typical response to this email will (1) note that your work is interesting and (2) that you should submit it for consideration, providing that (3) you have followed the journal’s style guide. It may not provide too much information, but it might just help you decide which journal you’ll submit to first.

After following these steps, my list included about 25 relevant journals, five of which stood out as being clear targets. In addition to these, I also included journals that might be useful for future research. Now, I am ready to get on with the task of editing, re-writing, and proofreading. A quick note for those AcWriMo-journal-writing peeps that already have a publishing strategy: Your target journals may have posted a recent call for papers, redefined their aims or have a new editorial board. A quick check to see if journals have changed is a good idea before settling down to write.

https://www.flickr.com/photos/usnationalarchives/3903230097/

Forming a publishing strategy (or agenda), conducting research into a journal index, and creating lists, all count toward your AcWriMo success as well as the goal of journal article publication. If you’re doing these tasks, please share your experiences on Twitter and Facebook using the AcWriMo hashtag.

*because the interwebs is loaded with academic blogs talking about strategies … including this one.

Astrid Bracke writes on twenty-first-century British fiction and nonfiction, ecocriticism, narratology, climate crisis and flood narratives. Her monograph, Climate Crisis and the Twenty-First-Century British Novel, is under contract with Bloomsbury Academic. This is the first of four blog posts she will write for AcWriMo 2016.

So you want to write a book. Perhaps there’s an idea that you want to explore and didn’t get round to in your dissertation, or you’re ready to go into a wholly different direction. Or you feel you have to write a book to get the right job, or have a better chance at funding money. A few years ago I wrote on writing a book proposal. This series is about writing the book, from start to finish.

In this first post, I discuss how writing a book is different from writing a dissertation.

Most importantly, writing a book is a much more solitary endeavour. While getting your PhD you wrote under supervision. The meetings with my supervisor were a way for me to check whether I was on the right path and to discuss my ideas. Not working in such a framework can be a real relief to many. Perhaps you fundamentally disagreed with your supervisor, or felt tied to departmental themes. Writing a book frees you from all that: it’s your book and your choices. This can be paralyzing at times, and even lonely.

It also means that getting feedback on your work requires more initiative. And where first you might have gotten the feeling that at least you were accountable to someone (your supervisor), now you’re not really accountable to anyone but yourself. If your book is under contract with a publisher you’ve got a deadline, but that’s not quite the same thing. They might check in with you, but a supervisory relationship, for good or for bad, doesn’t exist.

There’s a few ways in which you can create a supportive environment for yourself while writing a book. The first is to use your network to get feedback – or to expand your network. I drew up a list of scholars who were working on themes related to my book and asked them for feedback on individual chapters. I already knew these people: I’d talked to them about my project at conferences, had provided feedback on their work or published in special issues they edited.

Yet even if you don’t already personally know them, scholars are generally happy to help. There might be someone whose work you use a lot, or who gave an interesting paper at a conference that ties in with your research. Indeed conferences are great places to ask people whether they’d be willing to read your work. Whether you know them or not, it’s important to be clear on your expectations: with the exception of one scholar whom I know well, I never requested feedback on more than one chapter, asked people to reply by a certain date and offered to repay the favour (and of course thanked them again in my acknowledgements).

Conferences are also a great way to create the accountability that is lacking when you’re no longer a PhD student. Use conference papers not only to try out your ideas, but also to make sure that you finish certain chapters by a certain date. The added benefit is that you’re likely to get useful feedback.

Another way of creating accountability and alleviating the possible loneliness of writing a book is by looking for writing buddies. For a while a friend and I would agree to send each other (parts of) chapters and articles. We’d set a clear deadline and meet for coffee that day. We wouldn’t necessarily read each other’s work, but making the promise to be done with something by a certain date did stimulate us. And discussing our work over coffee was often inspiring. You may even get together with a group of colleagues, or join a MeetUp group of academics. Sharing your deadlines with others and having the chance to talk about the writing process provides some of the structures that being a PhD student, often surrounded by other PhD students, offered.

I was really surprised about the time it took me to write the book, compared to writing the dissertation. Writing the book took me about a year, working on average one day a week, versus around three years nearly full time for the dissertation. The reason why it took so much less time is, I think, because writing a dissertation is much more about the process and about learning the ropes.

This is also the final difference between a dissertation and a book. A dissertation is what in the traditional guild-system would be the product of an apprenticeship. In the dissertation you demonstrate that you are knowledgeable about the area you’re working in and that you’ve read (almost) everything. In a book, many of these concerns do not apply. If in writing the dissertation you have to prove that you’re worthy of being part of a scholarly community, in writing the book you show that you are.

In my next posts I’ll write more about the process of writing a book from start to finish, from planning the work to communicating with the publisher.

Dave Hare is currently a part-time lecturer at City University of Hong Kong. His research work concerns film studies, specifically contemporary cinema stereoscopy. This is the first of a series of blog posts for AcWriMo 2016 by Dave Hare.

START

By now, you’ll be aware that AcWriMo is an event that encourages different forms of productive changes. The reference to ‘write-a-thon’ on the AcWriMo about page dek will lead many participants to focus on quantity, or ways that they can produce more written words. Larry Burton’s account of a corresponding write-a-thon event (NaNoWriMo) primarily talks about this form of change. He writes, ‘the important thing at the end of November was that … I had pages and pages of words just waiting on me to massage them and reshape them’. In his case, the completed draft paper was an achievement that reinforced the benefits of his new quantity-based process and routine. This change will work for some, but if you’re like me, you don’t actually need to produce more words; in fact more (mo) words are probably going to lead to more (mo) problems. In my case, I’ve got an entire PhD thesis to shape into publishable articles and I’ve got an article that has previously been declined that needs editing attention. Quantity isn’t a motivating force for the changes that AcWriMo can help me with: quality is (a fact that happily aligns my role as PhD2Published Journal Articles section editor with my current situation as an under-published academic looking for work). My point is to approach AcWriMo bearing in mind the changes in your academic work that you’d like to make.

(Schomburg Center for Research in Black Culture, Photographs and Prints Division, The New York Public Library. (1917). #467. Telling the folks about France. Retrieved from http://digitalcollections.nypl.org/items/510d47e2-08c6-a3d9-e040-e00a18064a99)

So, if you’re like me, November work will mainly concern massaging and reshaping words for specific publications; what Raymond Chandler calls cleaning up (‘Throw up on your typewriter every morning. Clean it up every noon’). The blog and Journal section already have a number of excellent posts relating to cleaning up. For example, the final four posts of Ellie Mackin’s series on Wendy Belcher’s Writing Your Journal Article in Twelve Weeks might provide the exact information you need. They cover feedback (Week 9), writing clarity and argument revision (Week 10 and 11), and polishing (Week 12), which are all necessary parts of the cleaning up process. The posts (and Belcher’s chapters) all sit satisfyingly (like) into the AcWriMo event’s one month schedule (first week, ‘Giving, Getting and Using Others’ Feedback’; second week, ‘Editing Your Sentences’; third week, ‘Wrapping Up Your Article’; and, fourth week, ‘Sending Your Article!’).

Alternatively, you might prefer throwing up and cleaning up (as Chandler did). In that case, Allan Johnson’s PhD2Published post, ‘Writing the Second Book – Week 1’ describes a mixed approach: a daily blend of drafting and rewriting work. The benefit of this mix is illustrated by the fact that Johnson overcame writing work that he says had been dragging on. His major change, which occurred at around AcWriMo 2015, was mostly to do with the energy he spent on this work, specifically Johnson says he learnt to better manage his energy output rather than management of time and this resulted in greater work output and better work practice (note: the work Johnson cites is his soon to be published second book, The Fisher King’s Wound: Sequence, Consequence and a Sense of the Beginning, 1919-1945).

Finally, I want to suggest collaborating with a work friend or colleague during AcWriMo. This collaborative work would be taken up in addition to AcWriMo’s support network of writers, and would aim to change the way you work via processes of negotiation and compromise. In this case, Charlotte Frost and Jesse Strommel’s post, ‘Collaborative and Public Writing Techniques for Google Docs’, discusses processes of collaboration that involve the document (spreadsheets, word docs, presentations) sharing program, Google Docs. Collaboration, they say, provides a range of benefits to workers (including accountability, camaraderie, instant proof-reading and peer-review, less work, progression, and socialising). So, if you haven’t collaborated on a project before, maybe November is a good time to test it out.

The point is to consider how AcWriMo can benefit your work process and situation, whether that means writing more (as in Burton’s case); editing and re-writing more (as in my case); a combination of drafting and re-writing (as in Johnshon’s case); or collaboration. AcWriMo provides a forum to test out new and/or different ideas and processes.

November is nearly here and the write-a-thon awaits, so get to thinking! (the alternative is a ye old timey skeleton holding a whaling spear will appear in your room and threaten to skewer you).

As we approach the end of October, it’s time to get ready for Academic Writing Month (AcWriMo), the month-long academic write-a-thon that happens every November. If you are new to AcWriMo, or if you wish to refresh your memory on the AcWriMo rules, read this page.

Don’t forget to download the all new PhDometer 3.0 app to participate in AcWriMo 2106, track your progress, and share with the global #AcWriMo community! See you on the leaderboard soon!

A revolutionary optimist and expert procrastinator, Minka Stoyanova subscribes to Wheaton’s Law, believes that brie and red wine will solve most of life’s problems and likes to pretend she is working towards a PhD at City University of Hong Kong’s School of Creative Media.

WHAT’S WRONG WITH MENDELEY — and how to get around it.

Mendeley is by far the best research management tool I have found to date, however there are some aspects of its complete research suite that some users might find challenging.

THE CONS

PDFs

Everything I have mentioned works best for pdfs and can have limited or no functionality for other file types. This means that users might have to convert documents, particularly e-reader formats to pdf in order to reap the full benefits of Mendeley (I find Adobe Acrobat and Calibre to be powerful conversion tools).  

OCR

Additionally, Mendeley has no integrated OCR functionality, so image pdfs (such as scanned book chapters) should be run through an OCR tool (like Adobe Acrobat) before being added to the Mendeley library or the document content will likely not be catalogued by Mendeley’s crawlers.  

DUPLICATION

If users want direct access (i.e. not through Mendeley) to their files through cloud servers, but also want Mendeley on any one of their devices to import documents via the “watch folder,” duplicate documents will be created in the Mendeley database.  This is because each device recognizes the new content in the watch folder as new, to that device — and thus adds the content to the Mendeley library. As a fix for this, Mendeley does include a powerful tool for merging duplicate documents, but some users might find the process annoying and/or time consuming.  

SYNC

Sync, sync, and sync again.  Mendeley only automatically syncs libraries upon opening the application. Thus, if one is apt to regularly switch between devices it is prudent to regularly sync Mendeley’s library manually – or at least to do so at the end of each Mendeley session.  

ANNOTATIONS

The greatest complaint I have regarding Mendeley’s functionality is that annotations made within the body of the text (sticky notes) are not included in the document “notes” section and thus are not included in Mendeley’s search function.  These annotations can be exported along with the highlighted text and attached to the document through the Mendeley library, but this does create an extra (and seemingly unnecessary) step in the reading-to-access workflow.

FINALLY…

Despite its small annoyances, Mendeley’s integration of robust library features and e-reading capabilities make it a solid option for researchers looking to pull together many different perspectives and to discover the nuanced connections that can emerge from a large body of text.  

[see you at the beach]

Vivian Lam, a student at the City University of Hong Kong, is an intern at PhD2Published.

It is important to end procrastination through self-discipline and dedication, but you know what’s better? Be inspired from your time of procrastination and start working again not because you have to, but that you want to. This past week I have been browsing through the internet to see advice on how to end procrastination and there are literally hundreds of suggestions. However, only a handful of them focus on finding the inspiration we need. Below are a few that stands out.

Freewriting

When you are in the middle of procrastinating, or if you have the urge to start, give yourself five minutes to write non-stop about whatever. Most people recommend writing about what you are working on, maybe a short summary of your thesis or a rationale on why your research is worth the time. This method resolves the existential crisis all writers – no matter what kind – have faced at some point. We have all found ourselves, deep in a writing project, wondering about the value of what we are doing. Use some time to convince yourself that what you are doing is important and explain to yourself why it is important. Freewriting is not only an awesome way to motivate yourself, it is a chance for us to generate new ideas or access the ones buried deep in our mind that we have forgotten.

Relax

I have never actually tried this, since relaxing seems to defy the sole principle of ending procrastination, but a lot of people are suggesting this, so it must work for some of them. Basically, if you feel stressed out from procrastinating over an important task, take a break. You can watch some TV, listen to music, or take a walk. Personally I recommend staying away from the internet, or your electronics in general, for this to work. Do not relax by browsing BuzzFeed articles your Facebook friends share or watching funny cat videos on YouTube. Soon one article will turn into ten and the cat videos will eventually take you to the weird part of YouTube that you both don’t understand and don’t want to leave (I’m speaking from experience here, guys). The internet is your best friend only when you have time to waste.

Read

This is something I have tried, and failed at spectacularly, but again, someone suggests it and says it works, so it probably does for some. If you get stuck, find a book to read. I did this, twice, when I was doing a short fiction assignment. The first time, I picked up a novel I had just bought and ended up not putting it down for 3 hours. The second time I learned from my mistake and picked up a novel I had already read twice before. That time resulted in my deleting two thirds of what I wrote that day since most of it resembles that novel too much. Some say that, if you want inspiration through reading, you need to read something of a completely different genre than what you are writing. Novels are acceptable when you are working on your research paper, not when you are writing short stories. For fiction writing projects, try reading any kind of non-fiction. This helps to not distract you from your work while inspiring you at the same time.

Talk

Talk to anyone about what you are working on: explain your thesis to your parents during family dinners; call up your best friend and rant about how much procrastination sucks and proceed to tell them what you are procrastinating over. It may freak your friends and family out, or it may interest them. The point is you let people know what you are doing. If someone is interested, they may raise questions you have never thought of before or give – sometimes awful – suggestions that will help crush writer’s block. A lot of lightbulb moments happen when someone unintentionally says the right thing, even if it’s just a stupid joke at your expense. Alternatively, if you talk to too many people and absolutely no one is interested, this is a sign you should reconsider your entire project life 😉

Writer. Dancer. Tea Drinker. Idea Wrangler. See more of Dana’s work and writing at www.danamray.com

Congratulations! You are just a few days from the end of Academic Writing Month. It has been a remarkable amount of work and effort. Perhaps you made all your goals. I have a confession: I struggle to meet goals. Rarely do I set a word or page count to meet and then actually follow through. Sometimes, that makes me feel like a failure. But the process profoundly challenges me to push into new terrain in the composition and drafting processes. My writing can improve trying to meet new goals even when I fail to meet them; trying to run a mile helps even if we huff and puff and walk most of the way.

Often, it is the process itself that is illuminated and gives the best take-aways from a month like AcWriMo. My words might be weak on the page but I have learned new skills and tools to keep pushing forward with writing.

Trying Scrivener has been a useful lens on my writing process in a deeper way that I had reason to consider before. Years of using Microsoft Word make the first drafting steps seem familiar. Familiarity can trigger all the old habits and hang-ups and anxieties before the first word is even in the document. There are things that a new, shiny tool cannot solve: drafting aversion, anxieties, stress shut downs, revision nightmares, etc. Fundamentally, Scrivener cannot solve the person demons and hang ups that we each carry into the lonely process of drafting. But Scrivener, or other alternative writing tools, can thwart what we expect in the first writing moments. With an altered first step, we have the chance for a new outcome.

Scrivener, as a new and unfamiliar writing space, made it easy for me to notice some of my quirks, like the myriad of ways I dart to distraction instead of drafting. Writing can be an anxious process for me. I have had to face my fears about writing in a new way than I had before. I have had to face the things that prevent me from sitting down and getting the work done.

In conclusion, Scrivener did not become my new best friend. But any new tool, if we give it the chance, can jolt us out of our detrimental habits. New tools can shine a little light on the more miserable parts of our inner academic world, the difficult places where the shiny ideas and associations that got us into scholarship are not as alluring as they once were. Recognition is the first step toward addressing the far more difficult inner work that a new tool cannot ever solve. Tools are only as useful as we make them. It takes time and discernment and some messing around (and the Longest Tutorial) to figure out what works for us.

I raise a glass to you for your hard work! To Scrivener! To our tools old and new and to all the light they shine!

Summary of my favorite parts of Scrivener:

• Pin board. The ability to shift sections of text around in the document by looking at the note card visual of a project.
• Zen mode. Cut the distractions and get ‘er done.
• Integrating media with the writing process.
• Words not pages. Okay, truth be told, I hated this because the pages make me feel like I got somewhere instead of infinite incompleteness. But shifting my measure of success really impacted my conception of the writing process.
• Potential for creative and scholarly work existing in the same project board.

Allan Johnson is Assistant Professor in English Literature at City University of Hong Kong.  He is the author of Alan Hollinghurst and the Vitality of Influence (Palgrave Macmillan, 2014) as well as articles and chapters on an array of writers including James, Stoker, Conan Doyle, Shaw, Forster, Woolf, Eliot, Cather, Waugh, Doctorow, and Hollinghurst.  You can find ot more about Allan at his website: http://thisisallan.com, and follow him on Twitter @thisisallan.  Below is his reflection of writing habits and systems.

During AcWriMo 2015 I have been sharing some of my observations on managing large-scale writing projects such as books, observations which have grown largely out of the initially difficult transition I faced between finishing my first book and then moving on to the second.  In previous weeks I have written about managing the different forms of energy required in a large-scale project and measuring and evaluating progress.  This week I will be rounding things off with a summary of my weekly review process, which ties together each of the elements I use in project management and helps keep the whole system running smoothly.

My own weekly review is based partially on David Allen’s GTD Weekly Review, but has been adapted heavily and transformed as I began to explore the specific requirements of advanced long-form academic writing.  I have set up each of the following tasks as scheduled tasks in Things, where they appear each Friday to make sure that I keep on track.  Although there are several other steps in my weekly review related specifically to teaching and administration, below are the elements related directly to my research, which, anyway, forms the bulk of my weekly review.

Process Evernote Inbox: I have been a committed Evernote user for years (and am, indeed, the Evernote Higher Education Ambassador), so all of my devices, browsers, and RSS readers have been set up to easily send notes to Evernote.  By the end of the week, my Evernote Inbox will have a number of articles, websites, book reviews, or blog postings that may or may not be related to my research at hand.  I first scan through my Evernote Inbox and assign relevant tags as necessary and if any particular note will need further attention for my research project, I create a task in Things to remind me to do that next week.

Review Projects and Yearly Planning Calendar: After processing my Evernote Inbox, I move to my projects currently underway and my yearly planning calendar which organises all writing tasks for the year.  By measuring and evaluating progress of my work during the week I am able to assess if I am still up to date with my plans for the year and can make changes as necessary.

Review Upcoming Tasks: I make a great effort to update iCal throughout the week so that I have a good record of precisely how much time I spent on various tasks, rather than just a reminder of how much time I had planned to spend.  Reviewing the past week can provide good insight into the rise and fall of energy levels, and may suggest the need for reassessing writing and research plans for the coming week.  This might create additional tasks to add to Things such as a trip to the library on Monday morning for secondary sources, or requesting a particular article not available through my library’s databases.

Process Things Inbox: By this point in my weekly review, my Things inbox has accumulated quite a few new tasks.  Many of these might not be ‘tasks’ at all, but really events that can be scheduled in iCal (for example, a library visit is an event rather than a task because it can be scheduled for a specific time).  Once I have scheduled all events in iCal, I then move to the remaining tasks, which I tag as necessary and advance through Things in a typical GTD task-management process.

Review Upcoming Week: My calendar for the coming week will by this point be quickly filling up with repeating events (e.g. classes, department meetings) and newly scheduled events.  Now is the time that I can move around and adjust sessions for drafting and rewriting—I have already set this week as weekly repeating events, so now it is just a matter of moving them to where they best fit in my schedule.

Review Future Objectives: I always like to end my weekly review (and, thus, my Friday afternoon) with a brief review of my future goals and objectives, such as plans for a new article or ideas for a conference presentation.  I keep these as tasks in the Someday folder in Things, and it is always useful to review my new steps and to keep these in mind as I move forward into the following week.